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Start an Auto Increment Field from Any Number

Danielle Kellogg Updated by Danielle Kellogg

Scenario

You want to begin the count in an auto increment field from a number other than 1.

Knack users often already have record ID numbers stored in an existing database or spreadsheet and would like to use the next ID number in sequence.

In this example we want to add new Purchase Order IDs in sequence from the last number we have on file. We’ll use 3500 in this example.

Requirements

For this example, we will be using a Purchase Order app, however you can apply this to any app use case.

For this scenario you will need these three fields in the same object:

  1. An auto increment field
  2. An equation field

You can read more on adding and managing fields here.

Steps

Confirm You Have an Auto Increment Field

Before we set up our other field, we need to have an auto increment field in your object. Double check that you have an auto increment field in the Schema section of the Builder while viewing your object.

If you don't have one yet, use the "Add Field" button to add a new auto increment field.

Set up Your Equation Field

Now that you have an auto increment field in your object, you can set up your equation field.

While viewing your object in the Schema section of the Builder, click on the equation field to open the field settings.

In the Equation Editor add the number you want to start your auto increment field at, in this case we want to start at 3500. Then add a "+" and from the fields drop down, select the auto increment field. In this case our auto increment field is named "Auto Increment".

Your equation will look like this 3500 + {Name of Auto Increment Field}

Next, name the equation field "PO Number" and click the "Update Field" button to save the equation field changes.

Update Views to Use the Equation Field

Once you’ve added and updated the equation field, this will be the field you use to display your ID number throughout your app. You will need to update your views to display your new equation field rather than your auto increment field:

Verify the Equation Field in Records

After you have added your equation field you can verify new Purchase Order records in the records tab of your Purchase Order object.

And you can view the new PO Number values in your app:

Note

What if I need to add a prefix to my auto increment or ID fields?

If you need to add a prefix to your auto increment field or ID field this is possible using text formula fields. Text formula fields are used to concatenate other field values and/or custom values. For example a text formula adding a prefix may look like: PO: {Auto increment field name}. This would insert "PO" before the values in auto increment field producing an output like: PO: 3500.

You can read more on using text formulas here.

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