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How can I set up my app so users see only their own data?

Danielle Kellogg Updated by Danielle Kellogg

Users See Only Their Own Data

If you only want users to see data they are associated (connected) to or only data they have created, then this article shows you how to set that up: Show Records Connected to the Logged-in User.

The article covers how to set up user logins, how to connect the records created to the user that’s logged-in, and how to create views that show that data.

Examples:

  • Employees can only see the Tasks that have been assigned to them
  • Customers can only see the Orders they've created
  • Managers can only see the Time Cards for their direct reports

Users See Only Their Group's Data

If you only want users to see the data associated (connected) to their company, department, or other groups, then this article shows you how to set that up: Show Records Connected To The Logged-in User's Company Or Other Group.

The article covers how to connect users to their groups and how to create views that show only data for their own group.

Examples: 

  • Employees only see the projects assigned to their Department
  • Customers only see the job listings for their Company
  • Store Managers only see the sales for their Region

How did we do?

Do I need a separate user role object for my Vendors, Customers, Employees, Contacts, etc?

Can I combine two date fields into a single date field? For example, combining a start and end date into a single field?

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