How Knack Works
Design Your Database
Manage Your Records
Build Your Live Application
View and Share Your App
Do More With Knack
Connect Related Data
Users & Access
Calculations & Logic
Emails & Notifications
Search & Queries
Reporting & Dashboards
E-Commerce & Payments
Objects & Connections
Plan Your Connections: Complex Example
Working With Objects
Plan Your Connections: Simple Example
Plan Your Objects
Use Connections in Your App
Connecting Records Together
Connections: Troubleshooting & FAQs
Numeric Equation Functions
Date Equation Settings
Numeric Equation Settings
Text Formula Functions
CSV Format Guide for Importing
Working with Records
Deleting a Page That's Being Linked to
Working with Pages
Navigating the Page Preview
Printing Pages & PDFs
Table Column Settings
Source: Which Records Will the View Display
Using Action Links
Combining Fields from Connected Records in Views
Using Record Rules
Using Display Rules
Using Submit Rules
Users & Logins
Users and the Page Menu
Manage Roles & Permissions
Single Sign-On with Google, Facebook, Twitter, and Custom
Manage User Records
Logins and Registrations
Live App Security Settings: HIPAA Plans
Live App Security Settings
Tasks & Emails
How do I cancel my Knack account?
I'm over the storage limit for my account. How do I add more storage or get under the limit?
Need account access or to transfer account access because account owner or colleague left the company
I'm over the record limit for my account. How do I add more records or get under the limit?
Is there an option to pay via invoice, check, wire transfer, or something other than a credit card?
How do I freeze or pause my Knack account?
Where can I find a copy of my receipt or invoice?
How do I add more API calls to my account?
How do I change the favicon for my app?
How do I backup or export my apps and data?
How can I track what users are doing in my app?
How do I remove the "Powered by Knack" logo at the bottom of my app?
How do I give Builder access to a colleague or developer for one of my apps?
How do I white label my app?
How do I copy an app from my account to another account?
How do I show multiple dates on a calendar?
How do I add a logo to my app?
How do I find the most recent date from a connected object?
How do I create a field that always shows today's date?
Can I share or connect data between apps?
How do I create an "If, Then" or conditional equation?
How do I merge my apps, or copy pages, objects, or other app elements between my apps?
The menu isn't showing for my app on mobile devices. How do I fix that?
Is there a way to have new users be automatically logged-in after they register?
How do I bulk upload or import multiple files?
How do I move or copy fields or data from one object to another?
How can I show a customer's payment history if I'm collecting payments through my Knack app and through cash or check?
Is there a way to add a display rule to multiple columns at one time instead of having to update each column individually?
Do I need a separate user role object for my Vendors, Customers, Employees, Contacts, etc?
How can I set up my app so users see only their own data?
Can I combine two date fields into a single date field? For example, combining a start and end date into a single field?
Does Knack offer a service for building apps or have developers I can hire?
How do I bulk upload or import multiple images?
How can I change the color of something in my app?
Is it possible to display more than 100 records at a time on a table, list, or search view?
Can I migrate or transfer data from Zoho, Quickbase, or TrackVia?
Can I add chat or messaging to my app?
Can I sell my Knack apps?
Can I use Knack on mobile devices?
Do you have a sandbox or developer environment?
Can I send SMS or text messages using Knack?
Can I integrate Knack with other data, products, and services?
Can I create invoices and accept payments?
Can I have an app in a language besides English?
Can I email PDFs or other attachments to users with Knack?
Can I add Google Analytics to my Knack app?
Can I migrate my Access, Filemaker, SQL, or other databases?
Can I prototype for others?
Can I customize the look and feel of my Knack pages?
Can I use a barcode or credit card scanner with Knack?
Does Knack offer access to beta features?
How secure is Knack?
Does the signature captured through a signature field constitute a legally binding signature?
Does Knack offer a partner program?
How does Knack work on mobile devices? Is it mobile-friendly? Can users download my apps?
Is Knack GDPR compliant?
Storing sensitive data (credit cards, social security numbers, etc.)
Will Knack sign an NDA (Non-Disclosure Agreement)?
Which browsers do you support?
How do I batch download all of the images and files In my app?
I'm seeing an odd character when importing data. How can I get rid of it?
How do I update existing data using an import?
My import is failing or getting stuck. What do I do?
Can I undo or reverse an import?
I'm having trouble importing into a specific type of field. What can I do?
Some of my fields aren't importing correctly. How can I fix that?
I'm having trouble importing into a connection field. What can I do?
Can I import something other than data? Like objects, pages, views, etc?
My import is taking a long time. Can you take a look?
I'm getting an error when importing. What do I do?
Do the validation rules on fields trigger when importing data?
Can I schedule or automate imports?
Can my users import data from the live app, instead of going through the builder/back-end?
I am importing data for the first time. How do I do that?
Can I import data into more than one object at the same time?
How To Guides
Add Functionality to Your Live App
How To Create Discount Codes
Create an Add To Favorites Feature
How to Access Private Records Without a Login
Accept Payments in a Live App
Manage Your Records
Use an Edit Form to Create Records If They Don't Exist
Track Which User Last Updated a Record
Copy a Record Using Record Rules
Track When Records are Created and Updated
Create a Version History for Records
Use Zapier to Insert Connected Records
Work with Connected Records
How to Show Multiple Fields in Your Connection Drop-Down
Showing Parent-Child Records in the Live App
How to Create Dynamic Dropdowns in Forms
Add Read-Only Fields to a Form
How to Change the Layout of Forms
Create a Multi-Part Form
How to Allow Users to Add New Options in Forms
How to Add Instructions to a Form
How to Customize the Text on a Submit Button
How to Automatically Capture a User’s Location on a Form
How to Use URL Variables to Pre-Populate a Form
How to Add a Map to a Details View
How to Add Connection Links to Views
How to Add Inline Editing to a Table
Create a Print-Friendly Invoice Page
How to Click on an Image to Go to Another Page
How to Add Groupings to a Table
Users & Logins
Force Users to Reset Their Passwords
Save a User's Payment Method
Create a Single Login Page for Multiple User Roles
Add Read-Only Access For Users
Show Records Connected To The Logged-in User's Company Or Other Group
Show Records Connected to the Logged-in User
Create an Admin User Role to View All Records
Workflow & Automations
Add a Pipeline to Your App
Create a Registration Form with Limited Availability
Add Stages to Your App
Store Multiple Images or Files for Individual Records
Use Multiple Image Sources for a Single Image Field
Create a Button or Link that Updates a Field to a Custom Value
Notify a User That an Item is Ready for Review
Add Assignments to Your App
Approve New Records Before Displaying Them
Add Notification & Reminder Emails to Your App
Add Status Indicators to Your App
Logic, Equations & Formulas
Start an Auto Increment Field from Any Number
Display a Message When a Deadline is Approaching
Generate Simple Numeric Barcodes Automatically
How to Set a Random ID
Calculate Age in Years from a Birthday
How To Number Line Items
Show Upcoming Birthdays
How to Extract the Start and End Dates from a Date Field
How to Display Multiple Date Formats Using a Single Date Field
Reports, Queries, and Summaries
Build an Inventory Manager App
Build a Quiz App
Build a Warehouse Manager App
Build a Member Directory
Build an Orders App
Build a Map Directory or Store Locator App
Images & Files
Manage Your Account
Manage Your Account
About Knack Accounts
Account Plans and Billing
Managing Your Apps
Managing Your Account Settings
Sharing Apps with Shared Builders
App Settings: Map Provider
Script Attack Protection: Whitelisted Custom Code Elements and Attributes
Script Attack Protection: Protected Areas
Security & Infrastructure
Security Best Practices
Builder Security Settings for All Knack Plans
Builder Two-Factor Authentication
Table of Contents
Updated by Danielle Kellogg
This article reviews how to use the column settings for table views. You can read more about Table views here.
To access the column settings for an individual column, hover over a column in the page preview and click the pen icon on the column to edit.
This will open the column settings in the toolbox to the left of the table preview. There you can edit the column's properties, layout, and display rules.
In the properties section, basic details about the column and its functionality can be edited.
Here you can manage the following settings depending on how your table is set up and which field types are used:
- Page to link to: displays a link to the page that the column links to for view and edit action links. This cannot be edited.
- Field: display the field used for that column. This cannot be edited.
- Header: the text used for the column header.
- Grouping: sets a specific field to be used to group the table.
- Group Order: defines the sort order used for the grouped field.
- Link Type: choose if custom text or a field value will be used for the link text.
- Link Text: add custom text to use as the link
- Link Field: pick a field to display as the link
- Icon: add an icon to record links that view, edit and delete records.
- Connection Link: when a connected field is used you can enable this field to link to another related page in your app.
- Connection Separator: for connection fields with many connected records you can define how these values will be separated, with either a comma or a new line.
- Truncate Text: when using paragraph fields you have the option to
- Character Limit: when “Truncate Text” is enabled you can specify how many characters to allow in the field.
- Allow inline editing: disable inline editing for a specific field
- Allow summary: disable column summaries for a specific field
Page to Link to
For columns that contain actions links to view or edit the record, this will specify which page in the app the column links to. This field is not editable, however clicking this link will link to that page within the Builder.
The “field” option in the properties will display the name of the field shown in that column. When editing columns, the field name is not editable and can only be changed by changing the name of the field in the Schema section of the Builder.
Connected fields will display with the connected objects name followed by an angle bracket and then the name of the field as in the example below.
The name of the column header. This will default to the name of the field in the object but can be changed in the editor:
This text will display as the column header in the live app.
You can group records by a common value in a specific Table column. You can indicate which column(s) to group with by checking the 'Grouping' option when editing your column:
Once grouping has been enabled a “Group Order” option and “Group Position” option will be available. The “Group Order” allows you to define how you will sort your grouped records. The “Group Position” allows you to define in which order records will be grouped if more than one group is used.
Any columns with grouping enabled will be automatically moved to the front of the table. Here is an example of Products being grouped by an In Stock field:
For columns that contain record links to view, edit and delete the record its possible to show either text as the link or a specific field value.
Choosing “Link Text” will allow you to use custom text for that link. Whereas using “Link Field” will allow you to select a specific field in that object which can be used for the link.
For columns that contain record links to view, edit and delete the record it's possible to add an icon along with the text. Here you can select the icon to show along with the link.
When adding fields from connected records, you can display these field values as a link. The value links allow you to link to another page in your app which can display these connected records. This option is only available under connected field columns.
When adding fields from connected objects which have multiple connected records, you can choose how multiple values will display in your table. They can either be separated by commas or listed on a new line. This option is only available under connected field columns.
When using paragraph fields in a table column you can choose to truncate the text. This will limit the number of characters which are shown in the paragraph field for each record.
Allow Inline Editing
Inline editing allows the user to edit each field directly in the table, without using a form view. To enable inline editing, click on the Inline Editing checkbox under Options.
When enabled, the user can click on a table cell, and a form pops over it to edit that cell:
Once inline editing has been enabled, it will affect all columns. You will need to manually disable it for each column. To disable inline editing, you can edit each table column to disable it for that column. When editing a column, select "No" in the Allow Inline Editing drop-down to disable inline editing for that column:
When column summaries are enabled on a table view, this will show a summary row below the table for all number fields. This option will allow you to disable this row summary for specific number fields.
From Design section you can adjust a column’s width and change the alignment of records:
Choose either a default width for your column or you can use a custom width of your choosing. The default width is based on the field name's length.
You have two options for setting the custom width of a field:
- Pixels: define the width of the field in terms of pixels
- Percent: define the width of the field in terms of percent of the page. For example, entering 20 would make the column 20% of the width of the page.
Note: You cannot make a column's width smaller than the width of the column's header or the longest continuous string of characters in a field value (ex. A long link or file name).
This will align the data in that column based on your choice. You can choose to have data aligned to the left, center or right.
Using display rules, you can add rules to update the column's display:
A display rule is added by defining the conditions (if) that trigger the actions (then):
If: the condition(s) that will trigger the actions when the condition is true. More than one condition can be added to trigger the action, in which case every condition must be true.
Then: the action to trigger when the condition is met. There are five actions that can be triggered by display rules:
- Set Text Color
- Set Text Style
- Set Background Color
- Display Icon
- Hide Value
You can read more on using display rules here.