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How To Guides
Add Functionality to Your Live App
How To Create Discount Codes
Create an Add To Favorites Feature
How to Access Private Records Without a Login
Accept Payments in a Live App
Manage Your Records
Use an Edit Form to Create Records If They Don't Exist
Track Which User Last Updated a Record
Copy a Record Using Record Rules
Track When Records are Created and Updated
Create a Version History for Records
Use Zapier to Insert Connected Records
Work with Connected Records
How to Show Multiple Fields in Your Connection Drop-Down
Showing Parent-Child Records in the Live App
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How to Create Dynamic Dropdowns in Forms
Add Read-Only Fields to a Form
How to Change the Layout of Forms
Create a Multi-Part Form
How to Allow Users to Add New Options in Forms
How to Add Instructions to a Form
How to Customize the Text on a Submit Button
How to Automatically Capture a User’s Location on a Form
How to Use URL Variables to Pre-Populate a Form
Customize Views
How to Add a Map to a Details View
How to Add Connection Links to Views
How to Add Inline Editing to a Grid
Create a Print-Friendly Invoice Page
How to Click on an Image to Go to Another Page
How to Add Groupings to a Grid
Users & Logins
Force Users to Reset Their Passwords
Save a User's Payment Method
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Add Read-Only Access For Users
Show Records Connected To The Logged-in User's Company Or Other Group
Show Records Connected to the Logged-in User
Create an Admin User Role to View All Records
Workflow & Automations
Add a Pipeline to Your App
Create a Registration Form with Limited Availability
Add Stages to Your App
Store Multiple Images or Files for Individual Records
Use Multiple Image Sources for a Single Image Field
Create a Button or Link that Updates a Field to a Custom Value
Notify a User That an Item is Ready for Review
Add Assignments to Your App
Using Mailchimp
Approve New Records Before Displaying Them
Workflow Tools
Add Notification & Reminder Emails to Your App
Add Status Indicators to Your App
Logic, Equations & Formulas
Start an Auto Increment Field from Any Number
Display a Message When a Deadline is Approaching
Generate Simple Numeric Barcodes Automatically
How to Set a Random ID
Calculate Age in Years from a Birthday
How To Number Line Items
Show Upcoming Birthdays
How to Extract the Start and End Dates from a Date Field
How to Display Multiple Date Formats Using a Single Date Field
Reports, Queries, and Summaries
App Walkthroughs
Build an Inventory Manager App
Build a Quiz App
Build a Warehouse Manager App
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Build an Orders App
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Images & Files
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About Knack Accounts
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App Settings: Map Provider
Script Attack Protection: Whitelisted Custom Code Elements and Attributes
Script Attack Protection: Protected Areas
Security & Infrastructure
Security Best Practices
Knack Status
Data Locations
Builder Security Settings for All Knack Plans
Builder Two-Factor Authentication
Performance
Table of Contents
- All Categories
- Builder Guide
- Views
- Grid Column Settings
Grid Column Settings
Updated
by Lesley
This article reviews how to use the column settings for grid views. You can read more about Grid views here.
Column Settings
To access the column settings for an individual column, hover over a column in the page preview and click the pen icon on the column to edit.
This will open the column settings in the toolbox to the left of the grid preview. There you can edit the column's properties, layout, and display rules.
Properties
In the properties section, basic details about the column and its functionality can be edited.
Here you can manage the following settings depending on how your grid is set up and which field types are used:
- Page to link to: displays a link to the page that the column links to for view and edit action links. This cannot be edited.
- Field: display the field used for that column. This cannot be edited.
- Header: the text used for the column header.
- Grouping: sets a specific field to be used to group the grid.
- Group Order: defines the sort order used for the grouped field.
- Link Type: choose if custom text or a field value will be used for the link text.
- Link Text: add custom text to use as the link
- Link Field: pick a field to display as the link
- Icon: add an icon to record links that view, edit and delete records.
- Connection Link: when a connected field is used you can enable this field to link to another related page in your app.
- Connection Separator: for connection fields with many connected records you can define how these values will be separated, with either a comma or a new line.
- Truncate Text: when using paragraph fields you have the option to truncate the text
- Character Limit: when “Truncate Text” is enabled you can specify how many characters to allow in the field.
- Allow inline editing: disable inline editing for a specific field
- Allow summary: disable column summaries for a specific field
Page to Link to
For columns that contain actions links to view or edit the record, this will specify which page in the app the column links to. This field is not editable, however clicking this link will link to that page within the Builder.
Field
The “field” option in the properties will display the name of the field shown in that column. When editing columns, the field name is not editable and can only be changed by changing the name of the field in the Data section of the Builder.
Connected fields will display with the connected table's name followed by an angle bracket and then the name of the field as in the example below.
Header
The name of the column header. This will default to the name of the field in the table but can be changed in the editor:
This text will display as the column header in the live app.
Grouping
You can group records by a common value in a specific Grid column. You can indicate which column(s) to group with by checking the 'Grouping' option when editing your column:
Once grouping has been enabled a “Group Order” option and “Group Position” option will be available. The “Group Order” allows you to define how you will sort your grouped records. The “Group Position” allows you to define in which order records will be grouped if more than one group is used.
Any columns with grouping enabled will be automatically moved to the front of the grid. Here is an example of Products being grouped by an In Stock field:
Link Type
For columns that contain record links to view, edit, and delete the record, it's possible to show either text as the link or a specific field value.
Choosing “Link Text” will allow you to use custom text for that link. Whereas using “Link Field” will allow you to select a specific field in that table which can be used for the link.
Icon
For columns that contain record links to view, edit and delete the record it's possible to add an icon along with the text. Here you can select the icon to show along with the link.
Connection Link
When adding fields from connected records, you can display these field values as a link. The value links allow you to link to another page in your app which can display these connected records. This option is only available under connected field columns.
Connection Separator
When adding fields from connected tables which have multiple connected records, you can choose how multiple values will display in your grid. They can either be separated by commas or listed on a new line. This option is only available under connected field columns.
Truncate Text
When using paragraph fields in a grid column you can choose to truncate the text. This will limit the number of characters which are shown in the paragraph field for each record.
Allow Inline Editing
Inline editing allows the user to edit each field directly in the grid, without using a form view. To enable inline editing, click on the Inline Editing checkbox under Options.
When enabled, the user can click on a grid cell, and a form pops over it to edit that cell:
Once inline editing has been enabled, it will affect all columns. You will need to manually disable it for each column. To disable inline editing, you can edit each grid column to disable it for that column. When editing a column, select the "No" radio button to Allow Inline Editing in order to disable inline editing for that column:
Allow Summary
When column summaries are enabled on a grid view, this will show a summary row below the grid for all number fields. This option will allow you to disable this row summary for specific number fields.
Design
From the Design section, you can adjust a column’s width and change the alignment of records:
Column Width
Choose either a default width for your column or you can use a custom width of your choosing. The default width is based on the field name's length.
You have two options for setting the custom width of a field:
- Pixels: define the width of the field in terms of pixels
- Percent: define the width of the field in terms of percent of the page. For example, entering 20 would make the column 20% of the width of the page.
Note: You cannot make a column's width smaller than the width of the column's header or the longest continuous string of characters in a field value (ex. A long link or file name).
Align
This will align the data in that column based on your choice. You can choose to have data aligned to the left, center or right.
Display Rules
Using display rules, you can add rules to update the column's display:
A display rule is added by defining the conditions (if) that trigger the actions (then):
If: the condition(s) that will trigger the actions when the condition is true. More than one condition can be added to trigger the action, in which case every condition must be true.
Then: the action to trigger when the condition is met. There are five actions that can be triggered by display rules:
- Set Text Color
- Set Text Style
- Set Background Color
- Display Icon
- Hide Value
You can read more on using display rules here.