How Knack Works
Design Your Database
Manage Your Records
Build Your Live Application
View and Share Your App
Do More With Knack
Connect Related Data
Users & Access
Calculations & Logic
Emails & Notifications
Search & Queries
Reporting & Dashboards
E-Commerce & Payments
Tables & Connections
Plan Your Connections: Complex Example
Working With Tables
Plan Your Connections: Simple Example
Plan Your Tables
Use Connections in Your App
Connecting Records Together
Connections: Troubleshooting & FAQs
Numeric Equation Functions
Date Equation Settings
Numeric Equation Settings
Text Formula Functions
CSV Format Guide for Importing
Working with Records
Deleting a Page That's Being Linked to
Working with Pages
Navigating the Page Preview
Printing Pages & PDFs
Grid Column Settings
Source: Which Records Will the View Display
Using Action Links
Combining Fields from Connected Records in Views
Using Record Rules
Using Display Rules
Using Submit Rules
Users & Logins
Users and the Page Menu
Manage Roles & Permissions
Single Sign-On with Google, Facebook, Twitter, and Custom
Manage User Records
Logins and Registrations
Live App Security Settings: HIPAA Plans
Live App Security Settings
Tasks & Emails
How do I cancel my Knack account?
I'm over the storage limit for my account. How do I add more storage or get under the limit?
Need account access or to transfer account access because account owner or colleague left the company
I'm over the record limit for my account. How do I add more records or get under the limit?
Is there an option to pay via invoice, check, wire transfer, or something other than a credit card?
How do I freeze or pause my Knack account?
Where can I find a copy of my receipt or invoice?
How do I add more API calls to my account?
How do I change the favicon for my app?
How do I backup or export my apps and data?
How can I track what users are doing in my app?
How do I remove the "Powered by Knack" logo at the bottom of my app?
How do I give Builder access to a colleague or developer for one of my apps?
How do I white label my app?
How do I copy an app from my account to another account?
How do I show multiple dates on a calendar?
How do I add a logo to my app?
How do I find the most recent date from a connected table?
How do I create a field that always shows today's date?
Can I share or connect data between apps?
How do I create an "If, Then" or conditional equation?
How do I merge my apps, or copy pages, tables, or other app elements between my apps?
The menu isn't showing for my app on mobile devices. How do I fix that?
Is there a way to have new users be automatically logged-in after they register?
How do I bulk upload or import multiple files?
How do I move or copy fields or data from one table to another?
How can I show a customer's payment history if I'm collecting payments through my Knack app and through cash or check?
Is there a way to add a display rule to multiple columns at one time instead of having to update each column individually?
Do I need a separate user role table for my Vendors, Customers, Employees, Contacts, etc.?
How can I set up my app so users see only their own data?
Can I combine two date fields into a single date field? For example, combining a start and end date into a single field?
Does Knack offer a service for building apps or have developers I can hire?
How do I bulk upload or import multiple images?
How can I change the color of something in my app?
Is it possible to display more than 100 records at a time on a grid, list, or search view?
Can I migrate or transfer data from Zoho, Quickbase, or TrackVia?
Can I add chat or messaging to my app?
Can I sell my Knack apps?
Can I use Knack on mobile devices?
Do you have a sandbox or developer environment?
Can I send SMS or text messages using Knack?
Can I integrate Knack with other data, products, and services?
Can I create invoices and accept payments?
Can I have an app in a language besides English?
Can I email PDFs or other attachments to users with Knack?
Can I add Google Analytics to my Knack app?
Can I migrate my Access, Filemaker, SQL, or other databases?
Can I prototype for others?
Can I customize the look and feel of my Knack pages?
Can I use a barcode or credit card scanner with Knack?
How secure is Knack?
Does the signature captured through a signature field constitute a legally binding signature?
Does Knack offer a partner program?
How does Knack work on mobile devices? Is it mobile-friendly? Can users download my apps?
Is Knack GDPR compliant?
Storing sensitive data (credit cards, social security numbers, etc.)
Will Knack sign an NDA (Non-Disclosure Agreement)?
Which browsers do you support?
How do I batch download all of the images and files In my app?
I'm seeing an odd character when importing data. How can I get rid of it?
How do I update existing data using an import?
My import is failing or getting stuck. What do I do?
Can I undo or reverse an import?
I'm having trouble importing into a specific type of field. What can I do?
Some of my fields aren't importing correctly. How can I fix that?
I'm having trouble importing into a connection field. What can I do?
Can I import something other than data? Like tables, pages, views, etc?
My import is taking a long time. Can you take a look?
I'm getting an error when importing. What do I do?
Do the validation rules on fields trigger when importing data?
Can I schedule or automate imports?
Can my users import data from the live app, instead of going through the builder/back-end?
I am importing data for the first time. How do I do that?
Can I import data into more than one table at the same time?
How To Guides
Add Functionality to Your Live App
How To Create Discount Codes
Create an Add To Favorites Feature
How to Access Private Records Without a Login
Accept Payments in a Live App
Manage Your Records
Use an Edit Form to Create Records If They Don't Exist
Track Which User Last Updated a Record
Copy a Record Using Record Rules
Track When Records are Created and Updated
Create a Version History for Records
Use Zapier to Insert Connected Records
Work with Connected Records
How to Show Multiple Fields in Your Connection Drop-Down
Showing Parent-Child Records in the Live App
How to Create Dynamic Dropdowns in Forms
Add Read-Only Fields to a Form
How to Change the Layout of Forms
Create a Multi-Part Form
How to Allow Users to Add New Options in Forms
How to Add Instructions to a Form
How to Customize the Text on a Submit Button
How to Automatically Capture a User’s Location on a Form
How to Use URL Variables to Pre-Populate a Form
How to Add a Map to a Details View
How to Add Connection Links to Views
How to Add Inline Editing to a Grid
Create a Print-Friendly Invoice Page
How to Click on an Image to Go to Another Page
How to Add Groupings to a Grid
Users & Logins
Force Users to Reset Their Passwords
Save a User's Payment Method
Create a Single Login Page for Multiple User Roles
Add Read-Only Access For Users
Show Records Connected To The Logged-in User's Company Or Other Group
Show Records Connected to the Logged-in User
Create an Admin User Role to View All Records
Workflow & Automations
Add a Pipeline to Your App
Create a Registration Form with Limited Availability
Add Stages to Your App
Store Multiple Images or Files for Individual Records
Use Multiple Image Sources for a Single Image Field
Create a Button or Link that Updates a Field to a Custom Value
Notify a User That an Item is Ready for Review
Add Assignments to Your App
Approve New Records Before Displaying Them
Add Notification & Reminder Emails to Your App
Add Status Indicators to Your App
Logic, Equations & Formulas
Start an Auto Increment Field from Any Number
Display a Message When a Deadline is Approaching
Generate Simple Numeric Barcodes Automatically
How to Set a Random ID
Calculate Age in Years from a Birthday
How To Number Line Items
Show Upcoming Birthdays
How to Extract the Start and End Dates from a Date/Time Field
How to Display Multiple Date Formats Using a Single Date Field
Reports, Queries, and Summaries
Build an Inventory Manager App
Build a Quiz App
Build a Warehouse Manager App
Build a Member Directory
Build an Orders App
Build a Map Directory or Store Locator App
Images & Files
Manage Your Account
Manage Your Account
About Knack Accounts
Account Plans and Billing
Managing Your Apps
Managing Your Account Settings
Sharing Apps With Shared Builders
App Settings: Map Provider
Script Attack Protection: Whitelisted Custom Code Elements and Attributes
Script Attack Protection: Protected Areas
Security & Infrastructure
Security Best Practices
Builder Security Settings for All Knack Plans
Builder Two-Factor Authentication
Table of Contents
- All Categories
- Builder Guide
Updated by Lesley
What are Calendars?
A calendar view is used to display multiple records from your database in a Calendar viewable from your live app.
What do Calendars look like in the Live App?
Calendars display multiple records from one of the tables in your database in a graphical calendar interface.
Calendars can be displayed in multiple formats, such as a month, week, or day views:
Clicking on a calendar event can display more details in a popup. Each record’s details can be linked to a child page to edit or view more details about that record:
What do I need to use Calendars?
Calendar views are only available if a Date/Time field is used in your app. Further, only tables that have at least one Date/Time field will be available as an option to display records within a calendar view.
Where do I access Calendars?
Calendar views can be added and accessed in the Pages section of the Builder, in the same manner, other view types are accessed and added.
Calendar views can be added using the “Add View” button. Existing calendar views can be found by navigating a specific page in your Builder that contains that view type.
To learn more about how to add, edit, and delete calendar views from your app, see About Views.
New calendars will default to use the first date/time field as its source to display records in the calendar, the first short text field as the label by default, and the first six fields for displaying popup details.
Adding All Day and Repeating Events
Adding all day and repeating events are only available if a Date/Time field is used in your app with calendar options enabled. When adding new events, all day events or repeating events can be defined when updating the date field.
To access the settings of a calendar view, hover your mouse over the view and click on the pencil icon that appears at the top left of the view.
This will open the view settings in the toolbox to the left of the view preview. For calendar views you will have the following options:
- Calendar Settings
- Event Details
- New Event Form
The Source section is used to control the records the calendar will display.
The calendar will display all the table's records by default, however in the Source section of the settings you can customize which records are shown by adding additional rules and limits.
- Data: add additional rules to limit which records will be displayed. For example, you could add a rule to only show Events that have a status of “approved”
- Limit: show all the available records or limit to a specific number.
Click here for more on working with the view source.
The Calendar Settings section is used to control how the calendar works with your table to display events:
- Display: Calendar or List. The Calendar option is the default choice here when using a typical graphical interface. The list option lets you display as rows of text but still lets you navigate by the different ranges or days, weeks or months.
- Starting Range: the calendar has options to display in multiple date ranges: by month, by week, and by day. The user will be able to change which range they display the calendar in. This selection sets the starting range.
- Date Field: select a field that the calendar will use as the date to place each event on the calendar. This field must be Date/Time type.
- Label Field: select a label field that the calendar will display along with the date on the calendar. Choose a title, name, or any other field that can easily identify the whole record.
- Week Start: select if you want the week on your calendar to start on Sunday or Monday.
- Exclude Weekends: check this option to remove weekends from the calendar.
- Starting & Ending Time: limits the time range shown in week and day views.
- Feeds: Feeds give the user options to download feeds that include all the events the calendar is displaying:
- Show RSS Feed Link: an RSS feed can be subscribed to and will automatically update events in an RSS feed reader.
- Show iCal Download Link: a downloadable format that can be used to import the current events into another calendar service. Only the date/time and label field values will be included.
Notes on Feeds:
- The iCal download/URL of your calendar events will include only the upcoming and previous six months of events, based on the date you download the events. The iCal format will also not update with new events automatically from your App to the secondary calendar.
- The feed will not work if it's meant to show records connected to the logged-in user, or similar. Only the date/time and label field values will be included.
- You can sync Knack calendar events to a Google calendar by right-clicking the iCal download link (on your Live App calendar view) and selecting the "Copy Link Address" option. You can then paste that URL into the “Add by URL” option in the Other Calendars section of your Google Calendar.
- If you get an error, "We could not parse the calendar at the URL requested.", it likely is due to the file size of your iCal .ics file. Google recommends a file size of less than 1MB, so the number of records or other filters may need to be applied to keep the file size under that limit.
Event Options: these options enable additional user options when clicking on a date/time on the calendar:
- Click on an event to show details: when activated, the user can click on each event to view more details about that event in a popup window. See the Event Details section below for formatting this popup.
- Click on the calendar to add events: when activated, the user can click on a day in the calendar to add a new event. The date field will default to the day that was clicked. See the Add Event Form section below for formatting this form.
- Drag events to different times: when activated, the user can drag an event and move it to change the date, time, and duration.
- Label Format: define the style which field labels will be shown on event details.
- Event Colors: add rules to display events in different colors based on the criteria you add.
Filters Options: allow you to define who and how your records can be filtered on the view.
- Don’t allow records to be filtered: Disabling this will allow users to add any filters they'd like to the calendar. This will then display an "add filters" link above the calendar:
- Allow users to add custom filters: filters give the user tools to further refine which records the calendar will show. You can add filters as options for the user to add, or as a menu.
Allowing users to add filters will display a filter button above the calendar view as seen below.
The calendar will update as soon as a filter is added. Multiple filters can be added as needed.
- Which fields can be filters: You can determine which fields are available t o use as filters. This can be limited to the fields used in the calendar view or all the fields in the table.
- Filter presets: You can add preset filters that will initially filter the records when the page loads.
Use a filter menu: Enabling a filter menu will present links above the calendar the user can click that will filter the records based on the rules you create.
Title & Description: here you can title your calendar view and add a description to give you users more context on what is included in this calendar.
- Title: the text here will display as the main title above the calendar view.
- Description: here you can add additional description text that will display below the calendar title
If your calendar is configured to show more details about a record when you click on it in the calendar, you can manage that details appear here. This follows the same model as the Details view.
Click here for more on managing Details views.
Add Event Form
If your calendar is configured to allow new records to be added when the calendar is clicked, you can manage the form inputs here. This follows the same model as the Form view.
Click here for more on managing form inputs.
Notes and Troubleshooting
- When using a Date/Time field with calendar options turned enabled, if the end date is set before the start date's value, the calendar will utilize the end date as the start date, and vice versa.
- If a calendar view is set to display in the month view, on the Add Event Form in the Live App, the "All Day" option will be checked by default. Week and day view displays of a calendar view do not have the "All Day" option default checked when adding a new event.